Project Accountant

The Project Accountant (PA) is an integral part of the project management team.  The PA is the support for our Project Managers for their administrative tasks and responsibilities. PAs work closely with PMs to set up and maintain system data integrity by setting up clients and projects and facilitating project tracking in Ajera.  The PA will be responsible for creating and maintaining project timelines and project budget reporting.

Position Responsibilities

• Maintain data in systems such as Ajera and Newforma.
• Enter new clients and projects in Ajera.
• Assist in facilitating project tracking in Ajera.
• Coordinate schedules and calendar invites for the Project Managers.
• Compile meeting minutes in a timely manner.
• Track and analyze project budgets, costs, and updates in Ajera and communicate discrepancies with PMs.
• Prepare and analyze project financial reports. Report on same.
• Communicate with PMs and project team members on project updates.
• Routine project financial tracking, including preparation of reports for leadership.
• Assist with cost and resource allocation and scheduling for project timelines.
• Assist with invoice preparation.
• Filing documentation accurately and timely for complete project files.
• Expected 75% project Billable Time.
• Perform project reviews after completion of project. Report on same.
• Research and provide management reports and SOPs as required.
• Perform other tasks as requested by management.

General Responsibilities

• Complete all tasks and handle all situations with honesty and integrity.
• Be responsible for yourself and your job. Be on time for meetings; it is both respectful and courteous to your co-workers. Follow up on anything necessary and expect others to do the same. If something needs to be taken care of, take initiative to do so. If you need assistance, discuss that with someone else in the company. Everyone at this company is part of the team.
• Communicate in a clear, concise, and timely manner, including voicemail and email.
• Promote and always uphold the values, mission, and vision of the company.
• Read, understand, and comply with the Employee Handbook.
• Follow and encourage all defined policies and procedures.
• Perform other tasks as required by management.

Core Competencies & Requirements

• Well organized.
• Strong listening and communication skills and high attention to detail.
• Strong organizational and analytical skills.
• Able to work independently.
• Self-Starter who can contribute positively to a team.
• Possess excellent follow-up skills.
• Prioritize effectively.
• Continuous drive for organizational and workflow process improvement
• Team player with excellent interpersonal skills.
• Communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.
• Ability to maintain confidentiality.
• Ability to follow a task to completion, insisting on information from employees when needed to complete tasks in a timely manner.
• Ability to handle many tasks simultaneously.
• Must possess strong writing skills, good grammar, ensure accuracy, and maintain a professional tone.
• Working knowledge of Microsoft Office Suite.
• Proficient typing skills.
• Working additional hours beyond regularly scheduled hours as requested by management.
• Meet stringent deadlines.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift a minimum of 30 lbs.
• Possess and maintain a valid driver’s license and be authorized to work in the United States.

Supervisory Responsibilities

There are no supervisory responsibilities with this position.

Education and Experience

• 3-5 years of administrative experience supporting Project Managers, preferably at an engineering/architecture firm.
• 3-5 years of working with Ajera software is preferred.
• Newforma experience is preferred.
• Associate degree in business, communications, administrative office technology, or related field.

Employment

This job description is subject to change at any time and does not express or imply an employment contract.  Employment with Acela is employment at will.